Hiring Managers’ Tool Kit
The Office of Human Resources is available to provide a wide range of services and support as you embark on identifying candidates to fill open positions. This Tool Kit is designed to provide you with everything you will need to know to conduct a successful job search from posting and advertising, to making the employment offer, and beyond!
Our recruiting services are designed to consistently meet the needs of University hiring managers and will be delivered in a timely and efficient manner. However, because we recognize the individualized nature of recruiting at Notre Dame, we also offer a series of additional services. The Recruiting Consultant assigned to your project will discuss these options and in consultation with you, draw up a recruiting plan tailored to meet your specific needs.
ND.jobs Online Employment Site
ND.jobs is an online system designed to improve services to Hiring Managers, Budget Administrators, and Deans/Directors involved in the recruiting and hiring process.
Creating a Job Posting
Hiring Managers will access the system to create a job posting and submit it through an established work flow process to obtain necessary departmental approvals. Once the approvals are obtained, your job posting will be received by a Recruiting Consultant who will contact you to discuss the specifics of your posting.
View & Access Applicant Information
As a hiring manager, you will be able to view pre-qualified employment applications, resumes, and cover letters online. Hiring managers can also track search results and applicant statuses.
For additional assistance please contact the Office of Human Resources at 631-5900 or download the Jobs@ND Hiring Managers User Guide (PDF).
Initiating a Job Posting
| New Positions |
| Replacement Positions |
| Reclassification of Existing Positions |
| Position Management Requirements |
Recruiting Candidates
| Identifying Candidates |
| Pre-Screening Process |
Preparing For Candidate Interviews
| Interviewing Guidelines |
| Manager Resources |
| Acceptable Vs. Unacceptable Questions |
| Sample Interview Questions (PDF) |
| Video Conferencing Capabilities |
Assessing Candidates
Finalizing Your Hire
| Before the Employment Offer |
| After the Employment Offer |
| Before the Candidate Begins |
Exit Interviews
Exit interviews are interviews conducted with departing employees, just before they voluntarily leave the university. Information exchanged at exit interviews may benefit both the university and employee and are typically conducted by the next level supervisor of the employee’s manager.
The primary aim of the exit interview is to learn reasons for the person's departure and to identify opportunities to improve the employment experience at the University of Notre Dame. Exit interviews are also an opportunity for the university to enable transfer of knowledge and experience from the departing employee to a successor or replacement, or even to brief a team on current projects, issues and contacts. Good exit interviews should also yield useful information about the university, to assess and improve all aspects of the working environment, culture, processes and systems, management and development, etc.
Listed below are steps to guide you through the exit interview process.
- Prepare for the interview by briefly talking with the employee's manager and reading the employee's personnel file, performance reviews, and other documents.
- Set a meeting agenda. Allow enough time for discussion.
- Review prepared questions.
- Be prepared to answer employee’s questions.
- Schedule the meeting as close as possible to the employee's departure from the university.
- Explain the purpose of the interview to the employee that is to gather information about the employee's perception of the university and workplace environment.
- Assure the employee that comments made during the exit interview will remain anonymous except in the case of allegations of misconduct. In those cases, you have a duty to notify management and the Office of Human Resources of any misconduct.
- Set the right tone. Be warm, receptive and interested in what the employee has to say. Listen. Do not insert personal comments - your role is to gather information and stay objective.
- Gather or verify that all company property and material has been returned.
- Document the exit interview.
Departing employees may also request an in person exit interview with a representative from the Human Resources. The Office of Human Resources will conduct an exit interview survey via mail and online methods with voluntary separations after the employee leaves the university to find common themes for departure.
Click here for the Exit Interview form.
